GILES COUNTY
PUBLIC SCHOOLS
151 School
Road
Pearisburg,
VA 24134
AGENDA
Regular School Board
Meeting
Thursday, March
21, 2019 – 4:00 p.m.
(A Closed
Session May Be Held)
School Administration
Office Building
Conference Room
(Persons from the public
wishing to address the Board are requested to register with the Clerk, unless
they are already on the agenda.)
I.
Call to Order
A.
Pledge
of Allegiance
B.
Approval
of Agenda
II.
Public Comments
A.
Mason
Boggess – Giles County Sheriff’s Office
B.
General
III. Consent Items (approval by a single
Board vote) – Chairman
1.
Regular
– February 28, 2019
1.
Bills
2.
Payroll
3.
Revenue
– February 2019
4.
Expenditure
Report – February 2019
5.
Appropriation
Request – April 2019
C.
Field Trips
D.
Surplus
IV. Superintendent’s Report
B. Personnel/Contractual
Items
V.
Concerns/Mission
Statement Accomplishments – Chairman
C.
Student School Board Representatives
VI.
Adjournment
Superintendent's Working Documents
3/21/19 No Action Required
Informational Items Enrollment – February 28, 2019 |
GILES COUNTY SCHOOL BOARD
Agenda
Consideration
Topic: Approval
of Minutes Item:
III-A
Prepared by: Amanda
Tickle Date: 3/21/19
____________
Recommendation:
That the
School Board review, correct and approve the minutes of the regular meeting on February
28, 2019.
____________
Background and
Rationale:
The Clerk prepares
the minutes and requests that the School Board review and approve the minutes
prior to including them in the official record.
____________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
Amanda J. Tickle,
School Board Clerk
GILES COUNTY SCHOOL BOARD
Topic: Financial
Data Item: III-B
Prepared by: Rhonda Tickle/Barbara Perkins Date: 3/21/19
Recommendation:
That the School Board
authorize payment of certain bills/payrolls prior to official board action, and
approve the payment of regular bills. That the Board approve the February 2019
Summary of Revenues and the February 2019 Summary of Expenditures. Please approve the appropriation request for April
2019 as well.
_____________________________________________________________________________________
Background and
Rationale:
We have prepared
the check authorization in advance of the School Board meeting, to allow more
time for individuals to peruse the bills.
Checks are prepared for bills budgeted and received. Most payments cannot be made or released
until authorized by the School Board action.
This authorization will allow us to make early payments and avoid late
charges. This includes the projected
payroll for the 15th of the month. The
appropriation request for April 2019 also needs to be approved.
______________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II, Superintendent
Catherine Ballard, Finance
Barbara Perkins, Payroll Specialist
GILES COUNTY SCHOOL BOARD
Topic: Field Trips/Approval & Confirmation Item: III-C
Prepared by: R. Franklin Date: 3/21/19
____________________________________________________________________________________________
Recommendation:
That
the School Board review school requests for field trips for the 2018-2019 school
year, and approve those that have been recommended by the principals and
Assistant Superintendent.
__________________________________________________________________________________________
Background and Rationale:
Each year, schools are requested to submit field
trip requests to the School Board for their review. Our policy requires field trips that are in
excess of 500 miles or overnight trips to be approved by the Board. I recommend that the Board approve field
trips, based on this information.
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL BOARD
Topic: Confirmation of
Surplus Items Item:
III-D
Prepared by: T.
Arbogast Date: 3/21/19
________
Recommendation:
That the School Board approve surplus items to
be disposed of in the most economical manner possible.
____________________________________________________________________________________________
Background and Rationale:
Items have been submitted with the request to be declared as
surplus. I recommend that the Board
approve the following items:
|
Mon, Mar 11, 11:35 AM (4 days ago) |
|
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We would like to have this item surplussed
for trade-in for a hay bale unroller.
----------
Forwarded message ---------
From: Ben Woods <bwoods@gilesk12.net>
Date: Tue, Mar 5, 2019 at 2:38 PM
Subject: Approval for Surplus
To: Kevin White <kwhite@gilesk12.net>
New
Holland Sickle Bar Mower / Model 451
Serial Number
845692
Manufacture
date 1985
Purchased
in 2017
Value
$1,000
____________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL
BOARD
Topic: Educational Feature Item:
IV-A
Prepared by: T. Arbogast Date:
3/21/19
__________________________________________________________________________________________
Recommendation:
That
the School Board view an educational feature from Macy McClaugherty
School.
__________________________________________________________________________________________
Background
and Rationale:
In an effort to make the Board aware of programs and successes,
educational features are scheduled for each Board meeting. This month, Macy McClaugherty
will be doing the presentation.
__________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES
COUNTY SCHOOL BOARD
Topic: Report
of Personnel and Contractual Items Item: IV-B
Prepared by: T. Arbogast Date: 3/21/19
_______________________________________________________________________________________
Recommendation:
That the School Board approve/confirm any
personnel, student discipline, and contract items as recommended by the
Superintendent.
__________________________________________________________________________________________
Background and Rationale:
A list of personnel, student discipline and/or
contract items will be submitted for the School Board’s consideration.
I. Personnel
Confirmations/Employment for 2018-19:
Volunteer
Agreements
Supplemental
Contracts:
Employment:
Athletic
Coaching Contract:
II. Contractual:
(per
Mr. Franklin)
I would
like to ask the School Board to approve the bid IFB 3-2019 (Driver's Ed Car)
from Duncan Ford Lincoln Mazda. Please be advised this car does not come
with a CD player. They are not included on the 2019 models.
Duncan
Ford Lincoln Mazda $ 17,956
Ramey
Ford $19,127.39
Newberry
Ford $19,615.00
I would
like to ask the School Board to approve the bid from Eastern Fire & Alarm
Technologies, LLC for services specified in RFP 2-2019 (Fire Protection
Services). Bids were received from:
Eastern
Fire & Alarm Technologies LLC -
$7,482.70
VSC
Fire & Security, Inc. - $14,500
__________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL BOARD
Topic: Policy Revisions Item:
IV-C
Prepared by: T. Arbogast Date:
3/21/19
Recommendation:
That the School
Board approve policy revisions as recommended by the VSBA Policy Services and
administration.
______________________________________________________________________
Background and Rationale:
VSBA Policies Services continues to
revise policies and regulations, and/or add new policies for review. VSBA
submits those to the Board, Staff, and Clerk for consideration and action. Also
our administration continues to monitor policies and regulations to ensure
accuracy. I recommend the Board approve
the policy revisions as recommended.
_____________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL BOARD
Topic: VSBA Business Honor Roll Item:
IV-D
Prepared by:
T. Arbogast Date:
3/21/19
Recommendation:
That the School Board approve a resolution to name Cogar Manufacturing (Pearisburg, VA) to the 2019 VSBA
Business Honor Roll.
Background and Rationale:
Each
year the school board has the opportunity to name a local business to the 2019
VSBA Business Honor Roll. This year, the
School Board would like to nominate John Coger with Coger Manufacturing for all they do for the students of
Giles County Public Schools. Please
click here
to view the resolution.
_____________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL BOARD
Topic: Instructional Update Item:
IV-E
Prepared by: T. Arbogast Date:
3/21/19
________________________________________________________________________________________
Recommendation:
The Superintendent
will update the Board on instructional successes.
________________________________________________________________________________________
Background and Rationale:
At this time the Superintendent will share pertinent
information regarding student achievement.
_________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL BOARD
Topic: Comments and
Mission Statement Item: V-A
Accomplishments/Board Members
Prepared by: T. Arbogast Date: 3/21/19
_________________________________________________________________________________________
Recommendation:
That the School Board members present their concerns,
questions, and commendations, brought to their attention. In an effort to support the Mission Statement
and in accepting the Superintendent's challenge to promote the positive aspects
of Giles County Schools, it is hoped that the Board Members will bring their
one-a-week positive statement to this portion of the agenda.
__________________________________________________________________________________________
Background and
Rationale:
This portion of the agenda is provided in an effort for
individual Board Members to share concerns, questions, and commendations
relative to the overall operation of Giles County Public Schools.
__________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II,
Superintendent
GILES COUNTY SCHOOL BOARD
Agenda Consideration
Topic: Comments and
Mission Statement Item:
V-B
Accomplishments/Superintendent
Prepared by: T. Arbogast Date: 3/21/19
_________________________________________________________________________________________
Recommendation:
That the School Board hear comments from the
Superintendent regarding items which may have been received after the
preparation of the formal agenda.
_________________________________________________________________________________________
Background and
Rationale:
In an attempt to minimize the number of meetings, this
portion of the agenda has been developed to provide the Board with updated
information that may come to the Superintendent's attention after the
completion of the Board Agenda and the Board Book.
___________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II, Superintendent
GILES COUNTY SCHOOL
BOARD
Topic: Comments and
Mission Statement / Item: V-C
Student
School Board Representatives
Prepared by: T. Arbogast Date: 3/21/19
_________________________________________________________________________________________
Recommendation:
That the Student Board representatives present their
concerns, questions, and commendations, brought to their attention.
__________________________________________________________________________________________
Background and
Rationale:
This portion of the agenda is provided in an effort for
Student School Board representatives to share concerns, questions, and
commendations relative to the overall operation of Giles County Public Schools.
__________________________________________________________________________________________
Approved by
Dr. Terry E. Arbogast, II, Superintendent